Cancellation policy
The following cancellation policy applies to all delegations, athletes, and officials participating in the [EVENT NAME].
Its purpose is to ensure smooth organization and minimize logistical and financial disruptions in case of withdrawal. Please read the terms carefully. All cancellations or changes must be communicated in writing to [EMAIL ADDRESS].
Cancellation Conditions
In the event of a cancellation, the Organising Committee (OC) will make every effort to reassign the freed-up spots to athletes on the waiting list. However, if reallocation is not possible, the following conditions will apply:
Full Cancellation:
- Up to 3 months before the event (before [DATE]) → no charge
- Up to 2 months before the event (before [DATE]) → payment of 50% of the full participation fee (based on [4] participation days) and 100% of the rental fee (if applicable, e.g. boat rental)
- Less than 2 months before the event (after [DATE]) → payment of 100% of the participation fee and 100% of the rental fee (if applicable)
Change of Arrival Date:
- Up to 1 month before the event (before [DATE]) → change free of charge
- Less than 1 month (after [DATE]) → participants may change their arrival date from [02 July] to [03 July] but will still be charged for the first day
- After that, it will not be possible to revert the arrival date from 03 July back to 02 July
All cancellations or changes must be sent in writing to: [EMAIL ADDRESS]
This policy is in place to ensure the smooth coordination of the event and fair treatment for all delegations.